Travel
Quick Facts
- For budgetary purposes, individual Lamar University departments may set their own maximum rates as long as they do not exceed the GSA rates.
- Meal reimbursements are only allowed on overnight travel. The meal percentage rates for all travel will be calculated as follows:
- Breakfast 20%
- Lunch 30%
- Dinner 50%
- Mileage reimbursement by Lamar University is as follows:
- 65.5 cents per mile from January 1, 2023 - December 31, 2024
- 62.5 cents per mile from July 1, 2022 - December 31, 2022
- 58.5 cents per mile from January 1, 2022 - June 30, 2022
- Baggage charges (including excessive baggage, e.g. state-owned equipment) that are related to state business are reimbursable. It is assumed that the first checked bag is necessary to complete business travel.
- All travel forms should show the employee's Banner identification number. This is the "L" number located on F3.6 forms.
Contact Us
Jody Thousand
Director
Payment Services
(409) 880-8382
Amy Carlquist
Payment Specialist Sr.
(409) 880-8383
Taylor Roberts
Payment Specialist, Travel
(409) 880-1888
fx (409) 880-1702
Email
travel@hrfjk.com
Location
4400 MLK Blvd
Beaumont, TX 77705
Travel is located in Rm 127A of the Plummer Administration Building (round bldg on corner of MLK Pkwy and E Virginia). The office door is on the inside of Section C.
Mailing Address
PO Box 10003
Beaumont, TX 77710
Travel Guide by Section
To view a document online, simply click it and after it downloads, it will display. To save a document to your computer, right-click on its link, select save as and follow the prompts.- 15-Passenger Van Policy (PDF)
- Travel Credit Card (PDF)
- Request To Travel Procedures (PDF)
- Travel Advance Procedures (PDF)
- Foreign Travel Policies and Procedures (PDF)
- Lodging Allowance (PDF)
- Hotel Taxes (PDF)
- Meal Allowance (PDF)
- Mileage Allowance (PDF)
- Rental Cars (PDF)
- Rental Car Contracts (PDF)
- Rental Car State Agency Identifier Numbers (PDF)
- Other Travel Regulations (PDF)
- Group Travel (PDF)
- Travel Voucher Procedures (PDF)
- Common Mistakes (PDF)
- Deadlines for Travel Authorization and Reimbursement (PDF)
Frequently Used Forms
- Request to Pay Vendor (XLS)
- Request to Travel (XLS)
- Texas Hotel Tax Exemption (PDF)
- Travel Voucher (PDF)
- W-9 Form (PDF)
International Travel Forms
- International Travel Release Form (PDF)
- TMP Form (PDF)
Completed Form Examples
- In-State Travel (PDF)
- In-State Travel with Cash Advance (PDF)
- Out-of-State Travel (PDF)
- Foreign Travel (PDF)
State of Texas Links
- GSA In and Out-of-state Meal, Lodging, and Median Rate Schedule
- Travel Allowance Guide
- Travel Reimbursement Rates